你說的是備忘錄后面應(yīng)該寫些什么,是么?
備忘錄是在外交實踐中指國家間或外交代表機關(guān)之間使用的外交文書,實際上是一種口頭通知或談話記錄.用于說明某一問題在事實上或法律方面的細(xì)節(jié),或明確外交會談中的談話內(nèi)容；陳述、補充自己的觀點、或反駁對方的觀點.交涉中為使對方便于記憶談話內(nèi)容或避免誤解,既可將談話內(nèi)容預(yù)先準(zhǔn)備妥當(dāng),談后面交對方,也可在事后送交.可作為照會的附件,也可單獨使用.其鄭重性僅次于照會.
備忘錄用第三人稱寫成起首和結(jié)尾,不用致敬語,開頭就敘述事實.面交的備忘錄無抬頭和落款,也無編號（送交的有）,但有發(fā)文日期、地點.說帖、非文件、工作文件,也屬于備忘錄.
寫法
備忘錄
一、概述
備忘錄是一種錄以備忘的公文.在公文函件中,它的等級是比較低的,主要用來提醒、督促對方,或就某個問題提出自己的意見或看法.在業(yè)務(wù)上,它一般用來補充正式文件的不足.它的內(nèi)容可以分為以下幾項：
書端(Heading);
收文人的姓名、頭銜、地址(Addressee’s Name, Title, Address)；
稱呼(Salutation)；
事因(Subject)；
正文(Body) ；
結(jié)束語(Complimentary Close)；
署名(Signature).
二、注意事項
書端部分包括發(fā)文機關(guān)的名稱、地址、發(fā)文日期,有的還包括電報掛號、電傳號、電話號碼等.許多機關(guān)有自己特制的信箋,在寫書端時,其格式和標(biāo)點符號的使用與一般信件的相同.收文人(或收文單位)的姓名、頭銜、地址一項寫在左上角編號處的下面,其格式與書信的寫法相同.
稱呼從左邊頂格寫起,對一般機關(guān)、團體的負(fù)責(zé)人一般用 Dear Sir, 對政府官員可用 Sir.
“事因”一項目前采用得較少.它可放在稱呼語之前,也可放在其后,前面可加 Re或Docket, Subject.如果此項寫在稱呼語之前,多從左邊的頂格寫起；若放在稱呼語之后,一般寫在信箋正中.它多采用不完整的句子,只需很少幾個詞,甚至一個詞,目的在于使收文人對文中的主要內(nèi)容一目了然,便于及時處理.
正文、結(jié)束語和署名等項與一般信件的格式相同.
三、舉例
例1
Directions: Write a memorandum of about 100 words to the student service department and ask them to fix a telephone for each dormitory.
MEMO
August 16,2004
To:The leader of student service department
From: Li Ming
Subject:Telephone
Dear Sir,
I would like to remind you that we are in want of a telephone for each dormitory. As a university student, we need to cope with the daily increasing communications with teachers, friends and people outside the campus.
We need a telephone to get and send message, which is important for us. Though most of us have mobile phones and e-mail address, a telephone in the dormitory is after all the most convenient and cheapest tool of communication. I hope that you will pay attention to this problem and solve it as soon as possible.
Regards.
Yours,
Li Ming
*“remind”一詞用法比較多,可以在后面直接接人或賓格,如“提醒我”譯為please remind me.如果提醒某人某事則用remind somebody of something ,也可以在后面加從句,即“remind sb that”,remind還有一個意思為“使想起”同樣用remind…of…的結(jié)構(gòu),應(yīng)注意與提醒某事區(qū)分.
例2
Directions:You are supposed to write a Memorandom of about 100 words to the leader of the supply section to borrow one more microscope for your biological experiment. It should include:
1) Why you need the microscope.
2) When you need it.
MEMO
August 12,2004
To: Mr. Gates, leader of the supply section
From:Li Ming of the biological laboratory
Subject:Microscope
Dear Sir,
I’m a student of biology department and we are badly in need of an extra microscope in order to improve our experimental work.
Our experiment will start on Friday, so please issue a microscope to us as soon as possible so that we can prepare better for the experiment.
With kind regards.
Yours sincerely,
Li Ming
*這是一封備忘錄,在寫備忘錄的時侯,一定要注意它的格式,尤其要在開頭寫清楚是誰寫給誰來備忘的,用From: To：兩個單詞即可.文中的“badly”是“非常的,迫切的”意思.短語“in order to”同下句的“so that”意思是一樣的即：為了,目的是.不同的是前者后接動詞原型而后者常跟目的狀語從句 ,類似的短語還有“in order that”,用法與“so that”相同.
例3
Directions: If you are the teacher of the students’ Counseloris office: P: steelpes, and you have received a letter for requesting for paid education leave from a student. Write him a memo to reply him including details:
1) The result of his requirement.
2) The reason for rejecting.
3)some suggestions
You should write about 100 words.
To: Records Section
From: P/ Steelpes, Career Planning
Subject: Request for Paid Education Leave
Date: May 22, 2004
In response to your request for one year of paid education leave to take a degree in English literature, I have to inform you that we cannot authorize this leave.
While we appreciate your desire to improve your knowledge, we feel that English literature is not directly related to your present position and to the goals of this organization.
I am aware of your great interest in literature, and I would like to point out that you could gain advantage to apply for leave without pay.
If you need another information on the above, do not hesitate to keep touch with me at any time.
P. Steels
* 首先要注意本篇備忘錄的格式很標(biāo)準(zhǔn).然后注意這個備忘錄的個別詞的用法,譬如：be aware of 注意到、當(dāng)心的意思,point out 指出,request for 要求,in response to 反饋.
例4
Directions: You are a supervisor of a big company. The chief of operations wants to adopt the“punch-in”system to increase productivity. Write a memo to talk about this:
1) Does the “punch-in”system benefit the company?
2) If the company doesn’t adopt it, what else can we do to increase productivity.
You should write about 100 words.
To. David Green, Chief of Operations
From: Tony. Party , Supervisor
Subject: Comments on the “Punch-in” System
Date: March. 22, 2004
This is further to your memo dated March. 20, 2004, in which you proposed that employees adopt the “punch-in” system.
I fully agree with you that we must increase productivity. As far as your proposal that if the “punch-in” system is adopted, we would have a tighter control over the employees is concerned. However, I don’t think so. I personally think that, to accomplish this, we should give the employees more incentives to work faster. I feel that if we ( the supervisors) could meet with you , we could discuss different possiblilities to create such incentiveness.
Your consideration of this suggestion would be appreciated.
Tony Party
* 此篇是對一篇備忘錄的回復(fù).生產(chǎn)主管認(rèn)為實行打孔考勤制度(“punch-in”system),有利于增加生產(chǎn)效率.但督察卻不這樣認(rèn)為.他認(rèn)為“should give the employees more incentives to work faster”.
例5
Directions: You are a manager of administration office naming Vera. M. Bradford. The board of directors have decided to anew the Fitness Center. Write a memo to tell all the employees that:
1) How long will this project be last for?
2) Welcome the employees to provide suggestions.
You should write about 100 words.
To: Every Employees
From: Brian Aponte
Date: November 18, 2004
Subject: Fitness Center
The board of directors approved the idea for anew Fitness Center at its meeting yesterday.
Work on the Fitness Center will begin right now and should be completed within 90 days. An employee representative from each division will be appointed to determine the type of equipment and programs that will be made available.
We are happy to be able to provide a facility that will contribute to the physical fitness of all our employees. Your representative on the task force will contact you soon for your suggestions about activities and equipment.
Brian Aponte
Administration Office, Manager
* 這是一篇關(guān)于公司修建健身中心的備忘錄.備忘錄中說健身中心工作馬上開始而且“completed within 90 days”.而且希望各部門代表與主辦部門聯(lián)系,征求關(guān)于活動和設(shè)備的意見.